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Registration status

Registration status

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Leave of absence

1. General Leave of Absence (housework, sick leave)
Students who are unable to attend classes for more than one month due to housework, illness or other unavoidable reasons can apply for a general leave of absence,after applying for leave of absence from HY-in within the prescribed period of each semester. The application form must be submitted to the administrative team and approved by the Dean of the Graduate School.
In case of sick leave of absence, the medical certificate issued by the hospitalthat indicates more than 4 weeks of hospitalization should be submitted to the administrative team.
2. Military Leave of Absence
A student who must leave school due to military service should submit the required documents to the administration team before joining the military and get approval from theDean of the Graduate School.
Period for military leave of absencewill be identical to the mandatory service period.
Period for military leave of absencewill be identical to the mandatory service period.
A student who has been sent home after joining military (such as hardship discharge) must immediately report to the administrative team and take necessary measures.
3. General Military Leave of Absence
In case of receiving a notice of admission to the military during general leave of absence, the student must obtain the necessary documents and submit it to the administrative team for approval of military leave of absence. (Including research specialists for military service exemption companies)
4. Special Leave of Absence (childbirth, overseas service)
Special long term leave of absence due to childbirth, overseas service, etc. do not have limitation on the number and period. Students are allowed to take the special leave of absence if they submit following documents.
  • ① A student can take one special leave for childbirth in a year. (required to submit childbirth certificate within the two year)
  • ② A student can take one special leave for overseas service in a year. (required to submit the original document of dispatch overseas and the employment certificate)

Returning to school

1. Returning to school
The applicant must first apply for return on HY-in then submit the application form to the administrative team for approval.
2. Type and Subject of Return
A. Registered Return: An unregistered student on a leave of absence who needs to return due to the expiration of the leave of absence period.
B. Unregistered Return: A person who has registered full tuition who needs to return due to the expiration of theleave of absence period. (The difference in registration fee between the time of leaving and returning is not paid or refunded, including ones who left due to military service before midterm)
C. Recognition of return for a student who is up to military discharge
  • A student who is scheduled to discharge after the start of the semester can apply for return if one can actually participate in class before one’s discharge by using vacation and discharge right after the vacation.
  • The student must submit a document that includes the scheduled date of discharge and recommendation paper from one’s chief general in the period of return application.
3. Notes
Those who are going to return to school must register for courses after completing the application process. (A student cannot register classes if one is still on the statement of leave)
In case of registered return, a student must register within the period with the tuition payment notification after the return application process.

Expulsion

1. Reasons for being expelled
A. If a student does not return toschool after the applied period of leave without reason (expel due to expiration of leave).
B. If a student does not complete one’s registration within the prescribed period of each semester (expel due to unregistering).
C. If a student applies to drop out (expel due to dropout).
D. If a student falls under Article 9 of the Regulations on Student Recognition (disciplinary expel).
2. Drop out application
Drop out application must be approved by the student’s guardian,applyedin HY-in,and submitted to the office for the Dean’s approval.
3. Refund Process after Expiration of Leave
A. If there is a refund after the expiration of leave of absence (end of March or end of September of each year), submit the following documents to the administrative team.
B. Required Documents
  • ① Tuition payment certificate - Print from HY-in.
  • ② Tuition refund statement - Download form from Graduate School homepage archive.
  • ③ Copy of bank passbook –Has to be the applicant’s own passbook. Passbooks fromthe Saemaul Finance Firm, local (provincial) banks, and foreign banks are not accepted.
4. Reimbursement criteria for withdrawal remission / expiration
A. Entrance fee is extinguished.
B. After the commencement date of the semester, the refund will be based on the semester of the longest period between the date of application for withdrawal or the date of termination.
  • - From the beginning of the semester to 30 days before: 5/6
  • - 30 days to 60 days before: 2/3
  • - 60 days to 90 days before: 1/2
  • - After 90 days: No refund

Readmission

  1. 1. Eligibility : Students whose status was set as expelled from the university(unregistered, expired, withdrawn) and have completed at least one semester of enrollment. (In the case of dropping out during the first term, students are not eligible for re-admission because the course is deleted.)
  2. 2. Recruitment : Recruitment within the allowance of the admission quota for the year
  3. 3. Re-entry Application Period : Re-entry Application Period
  4. 4. How to apply : When applying for Readmission to original department, receive approval from the Dean, apply through HY-in, and submit the application form to the administrative team.
  5. 5. Submission documents :
    ① Re-entry Application (Apply for and print through HY-in)
    ② One transcript
    ③ Thesis submission (Only those who have completed thesis)
  6. 6. Credit Acceptance : Recognition of all credits completed before expulsion

How to apply
for leave of absence/
returning to school /
readmission

1. Internet application (Domestic leave / military leave / returning application only)
① Login HY-in (http://portal.hanyang.ac.kr)
② Click 'Services' and then the ‘Registration Status’ from the menu on the left side of the screen.
③ Click ‘Change of major’ application (you can view, modify, delete, and print the application from this page).
④ New Application: After selecting among domestic leave, enrollment leave, or returning to the school, click the "Apply" button.
⑤ Confirm the contents of the application for reinstatement and make necessary changes in information (For example, if your phone number has changed).
⑥ Save & print the application form, seal it and submit it to the administrative team within 3 days with related documents (Can be submitted via FAX at 02-2220-1214)
2. Direct visits and inquiries : Only for half-price tuition fee for extension and readmission
- Graduate School of International Studies Administration Team (International Building, 5th Floor)
3. Documents for leave of absence / returning to school / expulsion / readmission
휴/복학/제적/재입학 구비서류
Required Documents Application Period Where to Submit Documents
Leave of Absence General Leave * Application for leave of absence
(with seals of student and guardian)
※ Sick leave must be accompanied by a medical diagnosis 		Check the academic calendar for each semester HY-in
comprehensive information portal or
Graduate School of International Studies administration team
Military Leave * Application for absenteeism
(with seals of student and guardian)
* Copy of military enrollment notice 		Before expected military enrollment date
Returning to School Normal return * Application for returning to school
(with seal of student)		 Check the academic calendar for each semester
Returning from the military * Application for returning to school
(with seal of student)
* Copy of discharge certificate
Expulsion Refunds
  1. ① Application for dropping out
    • - Apply and print application for dropping out from HY-in
    • - Signature / seal of applicant needed
  2. ② Application for refund of tuition fee
    • - Download form from homepage archive
  3. ③ Copy of passbook
    • - Has to be the applicant’s own passbook
    • - Passbooks fromthe Saemaul Finance Firm, local (provincial) banks, and foreign banks are not accepted
 Check the academic calendar for each semester
No refunds
  1. ① Application for dropping out
    • - Apply and print application for dropping out from HY-in
    • - Signature / seal of applicant needed
 Check the academic calendar for each semester
Readmission
  1. ① Application for readmission
    • - Apply and print application through HY-in
    • - Signature / seal of applicant needed
  2. ② Transcript
  3. ③ Eligibility letter of thesis (only those who completed thesis)
    • - Download the form from the homepage archive
    • * Seal(Signature) of Mentor Professor and Department’s Chief Professor necessary
 Check the academic calendar for each semester
  • ※ Other Inquiries : Graduate School of International Studies Administrative Team (02-2220-1211 ~ 3)
  • ※ Notes
    • - If you apply for leave of absenceagain after returning to school, you can do so from the day after your applied return.
    • - After the reimbursement application form of the returning student arrives at the administration team and is processed, students can print it through eZHub.

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